If you’re organizing a conference, look no further.
Organizing a successful conference is a delicate operation. Creating an engaging atmosphere for a large group of professionals takes a lot of planning and thoughtfulness. If your attendees don’t enjoy themselves, then what was the point of all the hard work?
In this post, we’re going to teach you how to organize a conference that everyone involved will enjoy. Let’s begin.
How to Organize a Conference: 5 Tips
You can’t just send out some invites and call it a conference. There’s a lot of planning and work that go into these things to make them go off without a hitch. Here are 5 tips to make your conference a success.
1. Get Great Speakers
Any conference organizer worth their salt knows that great speakers are the key to a great conference. If you can market your conference with your speakers, you’ll sell a lot of tickets and have a lot of attendees.
When you get one good speaker, you can use it to draw in multiple other ones. Start by advertising one of your top speakers, then gradually roll out all of the speaker names as you build towards the conference. Doing this will help get media attention on your event and help you make it a success.
2. Cultivate a Collaborative Atmosphere
Networking is a huge part of any conference. You’re assembling a large group of like-minded professionals and the purpose of doing that is to give them all a chance to connect. Schedule time in between speaking events and workshops for some cocktails and networking.
If you want your attendees to be happy at your event, you should give them some takeaways. Allowing people to discuss their professional plans with each other will leave them wanting to come back next time you plan an event.
3. Give Plenty of Notice
You should start the planning process many months in advance so that you can give your conference attendees plenty of notice to RSVP.
Send out some attractive and informative invitations to get some early confirmations. You can do this online with an invitation maker. These are cheap and easy to use so you can focus on planning the actual event.
The more notice you give to your invitees, the more likely they’ll be to carve out some time for your conference. Professionals always need time to cross-check their schedule and make sure they can get that time away from their jobs and families.
4. Planned Workshops
Schedule a lot of professional workshops in addition to talks. Workshops are more interactive and let people pick the brains of the top professionals at the conference. They’re instructional and off-the-cuff instead of planned out, so it allows for idea creation among those in attendance.
Schedule enough of these so that your attendees can pick and choose which workshops they’d like to attend. Try not to schedule too much of anything so that you don’t have conflicting talks/workshops.
5. Follow-Ups & Reminders
Have your confirmed attendees sign up for email reminders. From here, you can announce new speakers and workshops leading up to the event. You can also gather intel about what they want to see at the conference.
Furthermore, when this conference is over, you can use the email list to send out early bird reminders for the next conference. Don’t ignore the invitees that declined this conference, either, as they might still want to come to the next one.
Send an email to everyone and leave an option to unsubscribe from further emails, if they so choose.
Start Planning Your Conference Today
Why waste any more time? Now that you’ve learned how to organize a conference, you can get started with the beginning phases of planning. Start making a list of people to invite and reach out to venues and potential speakers so you can attract a great crowd of professionals.
Each new conference that you plan will be better than the last. You’ll learn from mistakes and figure out ways to do things better with each new event. Do the best you can with your first one and make sure your attendees have a great time.
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